Notification on convocation of the Joint Stock Company “Olainfarm” Extraordinary General Meeting of Shareholders
The Management Board of joint stock company “Olainfarm”, registration number: 40003007246, legal address: Rūpnīcu iela 5, Olaine, LV-2114, Latvia (hereafter – the Company) based on the request of the shareholder SIA “OLMAFARM”, registration number: 40003283699, legal address: Tērbatas iela 74A, Rīga, LV-1001, Latvia which represents: 42.56% from the Company’s share capital, calls up and announces that Extraordinary General Meeting of Shareholders of the Company will take place on June 17, 2021 at 11.00 am at the territory of the Company at Rūpnīcu iela 5, Olaine, LV-2114, Latvia and using electronic means of communication.
Agenda:
- Recalling of the Supervisory Council and election of the new Supervisory Council.
- Election of the Audit Committee.
The record date for participation at the Extraordinary General Meeting of Shareholders of the Company is June 9, 2021. Only those persons who are shareholders on the record date with the amount of the shares they own on the record date have rights to participate at the Extraordinary General Meeting of Shareholders of the Company to be held on June 17, 2021.
Voting prior the shareholders meeting
Considering the Covid-19 pandemic with the aim to preserve health of shareholders, the Company’s employees as well as public in general, the Management Board of the Company encourages all shareholders to attend the meeting in a written remote mode, by filling in a voting form which is available by e-mail upon request starting from June 3, 2021 (by sending the request to the e-mail: 17.06.2021_akcionaru.sapulce@olainfarm.com). The voting form will be also available on the website of the Company www.olainfarm.com, on website of the central storage of regulated information – www.oricgs.lv and website of joint stock company “Nasdaq Riga” – www.nasdaqbaltic.com .
We kindly ask completed voting form to be sent to:
• electronically signed with a qualified secure electronic signature which contains a time-stamp to the Company’s e-mail address 17.06.2021_akcionaru.sapulce@olainfarm.com; or
• in paper form signed to the postal address of the Company: Rūpnīcu iela 5, Olaine, LV-2114, Latvia. In this case, the signature on the voting form should be notarized and the shareholder’s/proxy’s certified copy of passport or personal identification card and contact information (telephone number and email addresses) attached in order to let the Company’s Management Board to identify the shareholder.
A shareholder who has voted prior to the shareholders meeting may request the Company to confirm receipt of the voting form. The Company shall send the shareholder confirmation without delay after receiving the shareholder’s voting form.
All duly completed voting forms received by the Company till June 16, 2021 will be taken into account.
Shareholders meeting
The shareholders meeting in presence will be held respecting restrictions set out by the government of Republic of Latvia due to the Covid-19 pandemic and whereas by electronic means of communication using Microsoft Teams online solution.
In order to register for participation in the shareholders’ meeting, a shareholder shall submit an application which is available by e-mail upon request starting from June 3, 2021 (by sending the request to the e-mail: 17.06.2021_akcionaru.sapulce@olainfarm.com) and attach to it copy of his/her/proxy passport or personal identification card. The application will be also available on the website of the Company www.olainfarm.com, on website of the central storage of regulated information – www.oricgs.lv and website of joint stock company “Nasdaq Riga” – www.nasdaqbaltic.com.
We kindly ask the completed application with attached copy of passport or personal identification card to be sent to:
• electronically signed with the qualified secure electronic signature which contains a time-stamp to the Company’s e-mail address 17.06.2021_akcionaru.sapulce@olainfarm.com or
• in paper form signed to the postal address of the Company: Rūpnīcu iela 5, Olaine, LV-2114, Latvia.
Shareholders shall be registered for the participation in the meeting if they duly apply for participation until June 16, 2021 12.00. Shareholders will receive access information to the online meeting via e-mail indicated in the application. Before the meeting the Board of the Company will carry out identification of the shareholder based on submitted copy of passport or personal identification card comparing it with original of the document shown by the shareholder or the representative. Voting during the meeting will be possible by electronic means of communication using Microsoft Teams online solution.
Shareholders rights
Shareholders have right to participate in the meeting (including filling and submitting the voting form) in person or by mediation of their legal representatives or authorized persons. The authorized person should attach to the voting form the power of attorney or present it in the presence, legal representatives of foreign legal persons should attach to the voting form the document proofing representation rights or present it in the presence. The form of a written power of attorney is also available on website the Company – www.olainfarm.com, on website of the central storage of regulated information – www.oricgs.lv and website of joint stock company “Nasdaq Riga” – www.nasdaqbaltic.com .
Within 7 days after the notification about convocation of shareholders’ meeting is released, shareholders representing at least 1/20 of the Company’s share capital have rights to require the institution, which convenes the shareholders’ meeting, to include additional items in the agenda of the meeting. The additional issues of the agenda together with the draft resolutions on the issues, or an explanation on the issues where no resolution is planned for adoption, shall be submit to the Management Board of the Company.
Shareholders have rights to submit draft resolutions on the issues included in the agenda of the shareholders’ meeting within 7 days after the notification about convocation of shareholders’ meeting is released. Shareholders have rights to submit draft resolutions on the issues included in the agenda of the shareholders’ meeting during the meeting, if all the draft resolutions submitted to the shareholders’ meeting have been reviewed and rejected.
If a shareholder submits a written requisition to the Board at least 7 days before the shareholders’ meeting, the Board shall give him the required information on the issues included in the agenda at least 3 days before the shareholders’ meeting. Upon request of shareholders, the Board shall provide to the shareholders’ meeting information about the Company’s economic situation to such an extent as necessary to objectively review and adopt a resolution on the respective issue on the agenda.
Shareholders of the Company can get acquainted with the draft decisions starting from June 3, 2021
on the website of the Company www.olainfarm.com, on website of the central storage of regulated information – www.oricgs.lv and website of joint stock company “Nasdaq Riga” – www.nasdaqbaltic.com.
Information on the shareholders’ meeting and shareholders rights is also available on the website of the Company www.olainfarm.com, on website of the central storage of regulated information – www.oricgs.lv and website of joint stock company “Nasdaq Riga” – www.nasdaqbaltic.com.
The total amount of shares and total amount of the shares with voting rights of the company is 14 085 078.
The Management Board of the Joint Stock Company “Olainfarm”
Additional information:
Jānis Dubrovskis
Investor Relations Advisor of JSC Olainfarm
Phone: +371 29178878
Email: janis.dubrovskis@olainfarm.com
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